Executive Assistant to CEO - FieldGuide

About Us:

Fieldguide is establishing a new state of trust for global commerce and capital markets through automating and streamlining the work of assurance and audit practitioners specifically within cybersecurity, privacy, and ESG (Environmental, Social, Governance). Put simply, we build software for the people who enable trust between businesses.

We’re based in San Francisco, CA, but built as a remote-first company that enables you to do your best work from anywhere. We're backed by top investors including Bessemer Venture Partners, 8VC, Y Combinator, Floodgate, Elad Gil, Justin Kan, Qasar Younis, Eric Ries, and more.

We value diversity — in backgrounds and in experiences. We need people from all backgrounds and walks of life to help build the future of audit and advisory. Fieldguide’s team is inclusive, driven, humble and supportive. We are deliberate and self-reflective about the kind of team and culture that we are building, seeking teammates that are not only strong in their own aptitudes but care deeply about supporting each other's growth.

As an early stage start-up employee, you’ll have the opportunity to build out the future of business trust. We make audit practitioners’ lives easier by eliminating up to 50% of their work and giving them better work-life balance. If you share our values and enthusiasm for building a great culture and product, you will find a home at Fieldguide.

About the Role:

Fieldguide is looking for a highly organized and proactive Executive Assistant to support our CEO. In this role, you will ensure the CEO remains focused on the company’s top priorities by managing schedules, streamlining operations, and anticipating needs in a fast-paced environment. You will work closely with the CEO and Executive Leadership Team (ELT), coordinating across key initiatives and handling high-impact responsibilities that contribute to the company’s success. This is a unique opportunity to take on a critical support role within a high-growth SaaS startup transforming the audit & advisory space, offering exposure to strategic decision-making and operational execution.

What You’ll Do:

• Manage the CEO’s calendar with foresight, ensuring alignment with organizational priorities.

• Coordinate the CEO’s travel for customer visits, events, and conferences, including booking flights, hotels, and ground transportation.

• Prioritize and prepare the CEO for meetings, such as preparing materials for customer meetings, board discussions, and speaking engagements.

• Own logistics and coordination for all ELT meetings and offsites, including scheduling, agendas, and follow-ups.

• Partner with the Chief of Staff to ensure seamless planning for ELT events and other operational needs.

• Support logistics for company-wide events and offsites as part of the planning team, focusing on ELT needs.

• Build and maintain relationships with key stakeholders, including board members, investors, and external partners.

• Coordinate schedules with the board for quarterly and ad hoc meetings.

• Handle office management tasks, ensuring an efficient and professional workplace environment.

• Coordinate company-wide meetings, such as All Hands, including scheduling and logistics.

About You:

• 10+ years of experience supporting a CEO or equivalent in a high-growth or fast-paced environment, ideally within SaaS or technology startups.

• Based in San Francisco Bay Area.

• A master of details who can prioritize and execute multiple projects seamlessly.

• A proactive and dependable partner, adept at anticipating needs and driving solutions with minimal direction.

• Exceptional verbal and written communication skills, with the ability to interact effectively with internal and external stakeholders at all levels.

• Thrives in a rapidly evolving environment, embracing change with flexibility and a solutions-oriented mindset.

• Proficiency in Google Workspace (Docs, Sheets, Calendar) and collaboration tools such as Slack.

More about Fieldguide:

Fieldguide is a values-based company. Our values are:

• Fearless - Inspire & break down seemingly impossible walls.

• Fast - Launch fast with excellence, iterate to perfection.

• Lovable - Deliver happiness & 11 star experiences.

• Owners - Execute & run the business with ownership.

• Win-win - Create mutual value & earn trust for life.

• Inclusive - Scale the best ideas with inclusive teams.

Some of our benefits include:

• Competitive compensation packages with meaningful ownership

• Unlimited PTO

• 401k

• Wellness benefits, including a bundle of free therapy sessions

• Technology & Work from Home reimbursement

• Flexible work schedules