The PiBnB Logistics Coordinator is responsible for making the physical operations behind PiBnB run smoothly.
This person coordinates the many moving pieces required to get a PiBnB location ready for data collection: bookings, props, transportation, moving services, setup logistics, and ongoing site needs. They also help improve the systems and workflows that allow PiBnB to operate across more locations with less manual coordination.
This is a highly operational role. The ideal person is organized, responsive, comfortable juggling multiple priorities, and good at building relationships with a wide range of people.
Core Responsibilities
Bookings & Site Coordination
Coordinate PiBnB bookings and scheduling.
Communicate with hosts or site contacts before, during, and after bookings.
Confirm access, timing, site requirements, and any special logistics.
Maintain clear visibility into upcoming bookings and readiness.
Props & Site Readiness
Coordinate which props and equipment are needed at each location.
Ensure props are staged, transported, and available before operations begin.
Track missing, damaged, or misplaced items.
Coordinate replenishment or replacement as needed.
Transportation & Vans
Coordinate vans and transportation required for each PiBnB deployment.
Make sure vehicles are available at the right times and locations.
Coordinate loading, unloading, and transportation of equipment and props.
Moving & Setup Services
Coordinate movers or other external service providers when needed.
Provide clear instructions and expectations to vendors.
Ensure locations are set up and reset appropriately.
Operational Coordination
Act as a central point of coordination between operators, PiBnB hosts, vendors, drivers, props teams, and internal stakeholders.
Identify logistics problems early and resolve them quickly.
Communicate changes clearly when plans shift.
Workflow Improvement
Build repeatable processes for recurring PiBnB logistics.
Identify unnecessary manual work and opportunities to simplify coordination.
Create checklists, trackers, templates, and other lightweight systems.
Help PiBnB scale from individually coordinated deployments toward a reliable operating system.
What We're Looking For
The strongest candidates will demonstrate:
Organization: Can keep many parallel details straight without dropping things.
Anticipation: Thinks ahead about dependencies and potential failure modes.
Ownership: Sees something that needs to happen and drives it to completion.
Prioritization: Can distinguish an urgent blocker from something that can wait.
Communication: Gives clear, concise updates and knows when to escalate.
Relationship building: Works effectively with hosts, vendors, operators, and internal teams.
Adaptability: Stays effective when plans change or unexpected problems arise.
Process orientation: Doesn't just solve today's problem; looks for ways to make the next occurrence easier.
Attention to detail: Checks that things are actually ready rather than assuming they are.
Service mindset: Understands that good logistics makes everyone else's job easier.
